We will process your personal data on the basis set out below as it is in our legitimate interests to do so as a business that provides recruitment services.
What Information do we collect about you?
We collect personal data about you when you email us, call us, when you visit the website or submit your CV to us. We do so in order to provide you with the recruitment services that are available from our business. We also collect your personal data from your published CV on job boards such as CV Library, Monster and Jobsite. This list is not exhaustive and may vary over time, please contact us for full information.
The personal data that we collect includes your name, email address and telephone number. If you are a seeking work we will also ask for and record details of the kind of work you are looking for and your preferred work location. If you decide to upload a CV, cover letter, personal statement or other similar document or information we will keep that information for as long as it is deemed to be in our legitimate business interests or until you request your information be removed from our data-stores, whichever is the soonest.
What do we do with your personal data?
By providing us with your personal data it is understood that since you are seeking work you are actively soliciting contact from prospective employers and recruiters about opportunities which match the seeking works’ fields of interest. If you are seeking work we will therefore make your personal data available to recruiters and employers to find suitable employees for specific roles that they are seeking to fill.
We will only use your personal data when legally permitted to do so. The most common uses of your personal data are:
- Where we are carrying out duties relating to performance of a contract between us or prior to a contract we are asked to perform duties for you
- Where it is necessary for our legitimate interests (or those of third party) and your interests and fundamental rights do not override those interests
- Where we need to comply with a legal or regulatory obligation
Generally, we do not rely on consent as a legal ground for processing your personal data. As part of our recruitment service we will from time to time send marketing materials in the form of job alerts, industry information and recruitment advice and consider this a legitimate business need for us to provide recruitment services. Should you wish to unsubscribe of marketing communications please simply contact us on email@example.com and we will remove you from future marketing.
Data Sharing and Transfers
Save where it is necessary to do so in order to provide you with our recruitment services we do not share your personal data with third parties.
Your personal data is stored on our servers which are in the European Economic Area (EEA). If we share your personal data with any third party service provider in the course of providing you with our services, those third parties are required to process your data in accordance with contracts which comply with data protection legislation. This includes any data that may now or in the future be shared outside of the EEA whereby we do our best to ensure that those third parties meet the criteria as set out by the GDPR.
We already have appropriate security measures in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We take an active approach to data security and will continue to review and enhance our measures as necessary.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
Access to your information and correction
We want to make sure that your information is accurate and up-to-date and will amend any information that you think is inaccurate. Should you wish to correct/ update your records with us please email us at firstname.lastname@example.org.
How do you remove your name from the database?
We aim to provide you with useful work-related services for the whole of your career. However, you have the right to delete all of your personal information with us unless we are in the process of responding to any complaint that you make. Should you wish to be removed from our records please email us at email@example.com.
How do you unsubscribe from future mailings?
You can contact us and request to be removed from future mailings. Please email us at firstname.lastname@example.org.
How can you obtain information held about you?
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information please email us at email@example.com and use the subject line: Subject Access Request.
Cookies are text files placed on your computer to collect standard internet log and visitor behaviour information. This information is used to track visitor use of the Website, to compile statistical reports on Website activity and to help us make recommendations that are relevant to you.
From time to time we also use third party advertising companies to serve ads when you visit the Website. Those companies may use information about your visits to this and other websites in order to provide you with advertisements about other goods and services that may be of interest to you.
If you would like more information about this practice, including how to prevent it, please visit www.aboutcookies.org.
How to contact us
Email firstname.lastname@example.org or write to us at Data Protection Officer, TSR Select, 24 The Green, Twickenham, TW2 5AB.
Forest Lodge, Forest Road, Pyrford, Surrey, England, GU22 8NA. Company Number: 05728159. Registered in the UK.